Vendor Credits

Vendor Credits is the amount you owe your suppliers for the items or services you purchase from them is shown on a bill.

Creating a New Vendor Credit

To create a vendor credit,

1. Navigate to the Purchases module on the sidebar, and click on the 'Vendor Credits' section.

2. Click on the 'Create Vendor Credit' button on the vendor credit list page.

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   Alternatively,a shortcut that can be used is to click on the plus sign next to 'Vendor Credit' on the side bar and it will take you to the create page.

3. When you get to the "create" screen, choose the branch and vendor, fill in the other required details.

4. When you're finished, click save and the status will show as open. Alternatively, you may select save as draft from the dropdown menu if you want to finish the bill at a later time and the status will show draft.

Fields found in the Vendor Credit Create Page

Field Name	Description
Branch	Branch in which the vendor credit was made.
Vendor	Select the vendor whose vendor credit you’re recording.
Vendor Credit#	Unique vendor credit number.
Subject	Notes to be displayed in a vendor credit transaction.
Reference No#	Unique identification number assigned to vendor credits in Upscale ERP.
Vendor credit Date	Date which vendor credit is created.

Viewing a vendor credit

To view a vendor credit details,click on the vendor credit # on the vendor credit list page and that will take you to the vendor credit view page.

The view page has a number of sections that include:

1. Vendor Credit Details section

This section contains vendor contact information.

2. Transaction Details

Summary overview of the details of the vendor credit transaction.

3. Payment Details section

This section contains information about the payment ,for example,the tax on the goods,subtotal and grandtotal,refund and credits remaining.

4. Item Details Table

Table that displays a list of items on the vendor credit,their quantity and amount.

5. Refund History

A table of records that tracks refunds given by suppliers.

The View Page Features

The vendor credit view page has a number of features that include:

1. New Feature

This feature simply lets the user to create a new vendor credit.

2. Edit Feature

The edit feature lets a user to change details of an already existing vendor credit.

3. Apply to Bill

Bills created for the same vendor may be applied with vendor credits. The bill amount will be lowered as a result of doing this. This feature makes this process easier and more efficient.

4. Print PDF

Print PDF lets a user to download a copy of the vendor credit to send to the customer.

5. Duplicate

This feature enables a user to create a duplicate of the vendor credit.

6. Refund

This feature enables for refunds to be made either due to overpayment,return of goods,etc.To view refunds made to the vendor credit,a table called 'Refunds History' can be found above the table 'Item Details'.

Deleting a vendor credit

To delete a vendor credit,go to the vendor credit view page,click on the downward arrow and select 'Void Vendor Credit',if sure about deleting the vendor credit,click ok. The status of the vendor credit will change to void.